How are requirements monitored and resolved?

The way that we monitor both types of membership requirements is through a set of performance indicators, defined in our monitoring protocol document. Most minimum requirements are monitored on a regular basis, and the rest are examined annually in our annual performance analysis. All the improvement requirements are examined annually in our annual performance analysis.

This page focuses on the minimum requirements which are regularly monitored. The annual performance analysis takes place in September and is a combination of an online Member Self-assessment Report (which each member completes) and data collection conducted by BCI. Members will be contacted in advance of the first annual performance analysis in September 2014. In order to see what information will be collected and analysed, please request a copy of the full monitoring protocol (see below).

All BCI Members are regularly monitored to ensure they are meeting the following minimum requirements:

1. The behaviour of the member contributes to the credibility of BCI.
Data we collect: Information that the member is engaged in activities that could pose a credibility risk to BCI. Sources and dates of information are also collected.
What we do if a member does not meet this requirement.

2. The member’s communication is compliant with the Better Cotton Claims Framework.
Data we collect: Claims of the member regarding BCI and their Better Cotton procurement. URL links, screenshots, and correspondence as applicable.
What we do if a member does not meet this requirement.

3. The member pays fees within the given timeframe.
Data we collect: Date of payment and the deadline given by BCI, level of fees paid and the contracted payment.
What we do if a member does not meet this requirement.

4. Retailer & Brand and Supplier & Manufacturer members only: The member complies with the Better Cotton Chain of Custody Guidelines when procuring Better Cotton.
Data we collect: Declarations made in Better Cotton Tracer on the member’s account.
What we do if a member does not meet this requirement.

5. Supplier & Manufacturer members only: The member is not on a default list.
Data we collect: Published default lists of CICCA, ICA, WCEA for the applicable date.
What we do if a member does not meet this requirement.

To see a list of BCI members currently suspended due to breaching the minimum requirements of membership, please click here.